Executive Assistant to the Vice President of Academic Affairs (full-time/1950 hours/year) @ Northwood Tech Rice Lake Campus

Northwood Technical College is seeking applications from qualified candidates for a full-time Executive Assistant to the Vice President, Academic Affairs at the Rice Lake Campus.

This position reports to and provides executive support to the Vice President of Academic Affairs. This is an on-campus position.

• Actively embody and promote Northwood Tech’s Values:
  • Collaboration – Value relationships that enhance learning and promote economic development.
  • Innovation – Embrace the latest theories and technologies to support student and community success.
  • Excellence – Prioritize high quality education, services, and continuous improvement in a dynamic learning environment.
  • Community – Value our deep connections to our communities by working together to provide solutions through student success.
  • Support – Empower individuals by supporting their success with quality experiences and services designed to meet their needs.
  • Integrity – Uphold honesty and accountability in a diverse, open, and ethical learning and working environment.
  • Respect – Value each individual and approach all interactions mindfully, with civility, empathy, and openness to new and differing ideas
• Provide confidential executive support to the Vice President of Academic Affairs on an ongoing basis.
• Provide confidential administrative support to Academic Deans on an as needed basis.
• Manage divisional projects as assigned by the Vice President of Academic Affairs.
• Coordinate the development of the weekly Academic Affairs Leadership Team meeting agendas and prepare related minutes. The position serves as a member of this Team.
• Assist with payroll/electronic timesheet entry, serving as backup to other managers as needed.
• Actively participate in divisional, College, and state teams.
• Ensure confidentiality and control access to sensitive information.
• Prepare appropriate authorizations and documentation for invoices, reimbursements, etc.
• Maintain content assigned web sites and intranet sites, which includes membership and security for the Academic Affairs site and subsites.
• Monitor and appropriately archive or destroy records maintained by the Academic Affairs division for mandated and non-mandatory purposes.
• Serves as the Vice President of Academic Affairs’ appointed liaison, which includes all planning and coordination activities.
• Serves as back up for the Digital Badging initiative.
• Other duties as assigned.
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Degree & Experience Required:

• Associate’s degree in related field or equivalent*
• Four years related work experience

*Equivalent educational/occupational experience may be a high school diploma plus 8-9 years of relevant experience

Knowledge, Skills, and Abilities:

• Ability to communicate effectively both written and verbally
• Proficiency in the use of Microsoft Office suite and the ability to effectively apply technology to tasks and projects
• Ability to contribute to a team environment while maintaining positivity and professionalism
• Strong customer service skills that focus on creative problem solving
• Time management skills that apply organization and prioritization demonstrating the ability to multitask and work independently
• Ability to obtain driver’s license and insurance coverage in accordance with College policy

Preferred:

• Supervisory Experience
• Previous experience working with budgets and budget cycles
• Previous experience with Human Resources processes and practices

FY25 Salary - Grade J - $26.26 / hour

Medical, Dental, Vision
Health Savings Account/Flexible Spending Account
Long Term/Short Term Disability
Life Insurance
Wisconsin Retirement System
403(b)/457(b) Retirement Savings
Paid Holidays
Paid Leave

• More detailed information online at https://www.northwoodtech.edu/about/employment/benefits